Board Members often see the job of the secretary as daunting because of their duty to take meeting minutes. This task is often considered so daunting that Boards will often outsource instead of doing it themselves. However, taking minutes isn’t as difficult as some believe. Below are some helpful hints for any Board secretary.

  1. Meeting minutes are not verbatim transcripts. They should include the date, time, and location of the meeting, the names of present and absent Board Members, whether a quorum was met, voting where a motion was made, seconded and the outcome of the vote, actions take or agreed upon, items that are tabled, and the adjournment time.
  2. Be prepared for the meeting. Prepare a template beforehand so that taking notes is easy and fast, read through the agenda before the meeting, and bring a list of Board Members for attendance.
  3. Keep the notes short and sweet.

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