Your condo association may need to contract with vendors for recurring maintenance or one-time projects. Your association may want to use a request for proposal when collecting bids from vendors.

A request for proposal (RFP) is meant to give direction to a contractor/vendor about the scope of service for a project and to the association with a focused cost to complete the identified scope. A properly prepared RFP can make a big difference in getting quality proposals from service providers and give the association the ability to make an informed decision. 

There are three keys to keep in mind when you are getting ready to develop the RFP for an upcoming project or contract: 

  1. Who should prepare the RFP?
  2. What unforeseen conditions may arise?
  3. What documents should you receive from the contractors?

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