Lately, many association boards have been using video and/or telephone conferencing to conduct business and hold meetings.

However, associations are required to adopt rules and regulations well ahead of board elections to permit electronic voting. Boards will face added challenges if they have upcoming elections but no rules in place for allowing electronic voting.

If an association doesn’t currently have an electronic voting rule in place, then the board should maintain the status quo and delay an election until it can be held in-person. 

Learn more here

 

An effective remote meeting is one where board business can be completed for the association while still meeting legal requirements, and keeping everyone safe.

Here are some tips for conducting effective remote meetings:

1. Try to find a conferencing service with a call-in option so that people without computers can still participate.

2. Remind everyone about common conference call courtesy before starting meetings.

3. Make time for Board introductions.

4. Make and stick to an agenda.

And, here are some reminders for running a remote board meeting that meets legal requirements:

1. You must give proper legal notice to owners.

2. Unless your community falls under CICAA, you do not have to hold a homeowner forum.

3. You must record the meeting minutes.

Learn more, here

Life has drastically changed in the last few months, but there can still be good that comes out of this “down” time. Association board members are often too busy with current events or urgent matters to tackle “nonessential” business.

During this brief window of downtime, board members can focus on the following:

1. Ensuring the association’s insurance is adequate

2. Re-evaluating budgets for cost-saving measures

3. Reviewing governing documents are up to date with current law

4. Updating or creating rules and regulations

5. Obtaining competitive bids for routine Association work

6. Ensuring Association records are in order

7. Assessing the property for maintenance needs and/or violations

8. Scheduling a reserve study

9. Compiling a continuity plan or Bootcamp for new board members

Learn more here

While we all shelter-in-place, Streets and Sanitation crews are maintaining regular work schedules to provide trash and recycling services.

To help keep these crews safe, do not place any COVID-19 related items, like gloves, masks, glasses, hospital gowns, disposable wipes, paper towels, or tissues, in the recycling.

To learn more, click here.

The "Stay-at-Home" order has been extended until April 30th in Illinois and there are constant new developments surrounding coronavirus. 

This Live Legal Update webinar from 4/6 was meant to help board members, owners, residents, managers, and businesses understand coronavirus mitigation and how it impacts condo and homeowners' associations. 

The event featured a live panel of three attorney's specializing in Community Association Law who answer standard FAQs as well as live questions. 

Watch the recording of the live event here

 

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