Reserves are a big topic in any condominium association. How much should we have in reserves? How much should we contribute to reserves? Should we have a reserves study?

For many small associations, reserves may be scarce or non-existent to begin with. Boards may opt to special assess funds as needed rather than pad assessments to accumulate the excess needed to fund a reserves account. While HausFS never recommends this approach, the reality is that many associations live by a "we'll collect it when we need it" philiosophy.

When hard times hit, however, the importance of reserves becomes apparent. Typically, reserves are intended to cover large, expensive repair and maintenance projects that occur infrequently. A good reserves plan ensures that when a roof needs replacing, the association has the funds to cover most, if not all, of the expense, without the need for financing or a special assessment. In times of crisis, as we're experiencing now with the novel coronavirus pandemic, boards may also consider drawing on reserves for emergency needs.

Should your association draw on its reserves during tough financial times? Read more here.

Condo, co-op, and HOA boards are tasked with figuring out the costs associated with their community’s operations. This includes any capital repairs/improvements that are in the works for the coming fiscal year. They must then ensure that there will be enough revenue to cover said costs. Finally, they must inform residents how much more they will need to pay the association or corporation each month to cover all of it 

This process is already difficult at the best of times - it is a balancing act involving predictions and assumptions. During difficult times, those predictions and assumptions are thrown out the window. Sources of revenue that are often reliable are now unknowns and new expenses are popping up. 

Here’s what to keep in mind:

  1. It is important to remember that the basics of budgeting remain the same. Many aspects of a budget are fixed. Recurring costs that are discretionary or can be reduced must maintain a balance. 
  2. Include some form of savings (and a plan to replenish those funds) as a way to prepare for a crisis.

Read more, here

 

Issues of legality and liability are always a concern for owners, board members, and management. This is especially true in these uncertain and challenging times. The Health Insurance Portability and Accountability Act (HIPAA) makes it illegal to divulge the particulars of any individual’s health information without their consent.

As the COVID-19 pandemic has spread and intensified however, residents and board members have expressed concern over not being informed if anyone in their building/association has tested positive. In terms of notifying neighbors, legal pros advise alerting all residents that there may be a confirmed case, reminding them to follow public health guidelines, and letting them know what the building/association is doing to handle the situation. The COVID-positive individual’s name and/or unit number should not be disclosed. Learn more here.

Government officials in Cook county have given taxpayers a penalty-free extension to pay 2019 property taxes.

Taxpayers will have until October 1 to pay their 2019 2nd installment tax bills. This is extension from the original due date of August 3.

The bills will be mailed in late June. They should also be posted on the Treasurer’s website (cookcountytreasurer.com) two weeks before arriving by mail.

Quorum must be met and maintained during board meetings, whether virtual or in-person. 

As such, if a board member loses their audio connection during a meeting, they will not be counted toward quorum for the duration of the “outage.” If that member’s attendance is necessary to establish quorum, quorum would be lost during that time.

Learn more, here.

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Legal Updates: Illinois
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