Unit owner (or member) meetings occur less frequently than Board meetings, and usually have a specific purpose. Here is the bottom line on unit owner meetings:
- The IL Condo Act requires that a member meeting is held annually to conduct Board elections (known as the annual meeting.)
- Special meetings of the members can be called by the president, board of managers, or by 20% of unit owners.
- Written notice of any membership meeting must be delivered no less than 10 and no more than 30 days prior to the meeting.
- Meetings might be called to vote on amendments, special assessments, or other matters. Your Declaration & By-Laws will indicate the specific matters that require an owner vote.
- A quorum must be present in order for owner voting to occur. The quorum may be 20% or higher, depending on your governing documents.
- Voting is always done on an ownership percentage basis, unless your governing documents provide otherwise.
- Voting may be conducted by proxy--a written authorization for another individual to cast a vote for an owner--and proxies count toward the quorum requirement.