For board members and owners of condominium associations, maintaining harmony and order in a shared-living environment is a balancing act. One of the tools associations use to enforce community rules is the imposition of fines. While no one enjoys levying or receiving fines, they serve an important purpose in protecting property values and quality of life for all residents.
A recent article from Kovitz Shifrin Nesbit (KSN) Law outlines the types of fines associations commonly use—and how to apply them effectively and legally. Below, we summarize key takeaways for board members and owners looking to improve compliance while fostering a cooperative community atmosphere.
1. Late Payment Fines: Encouraging Timely Dues: Late assessment payments can strain an association’s budget and delay vital services. Most governing documents allow for late fees to be assessed after a grace period. As a board, ensure that the late fee policy is clearly defined in your declaration or bylaws and consistently applied.
2. Architectural or Landscaping Violations: Preserving Curb Appeal: Homeowners who make unapproved modifications or neglect landscaping may be subject to fines. This includes issues like: Unpermitted exterior changes Overgrown or non-compliant plantings Clutter in common or limited common areas Be mindful of local ordinances—especially those that support eco-friendly landscaping—and consult legal counsel when crafting or enforcing aesthetic rules
3. Noise Violations: Protecting Peace and Quiet: Noise complaints can be a frequent source of tension, particularly in attached living environments. Fines can be issued for activities like loud music, parties, or disruptive pets.
4. Parking Violations: Managing Shared Spaces: Parking disputes can escalate quickly. Associations often fine owners for: Parking in fire lanes or reserved spots Using guest spaces for resident vehicles Parking oversized or commercial vehicles on premises
5. Pet Policy Violations: Balancing Pet Ownership with Community Needs: Fines may be issued for pet-related issues such as: Not cleaning up waste Off-leash pets in common areas Violations of breed, size, or quantity restrictions
6. Short-Term Rental Violations: Maintaining Community Standards: If your governing documents prohibit or limit short-term rentals (e.g., Airbnb, VRBO), fines are an effective deterrent.
7. Other Rule Violations: Holding Everyone Accountable: Fines may also apply to general violations like improper trash disposal, misuse of amenities, or failure to follow move-in/move-out procedures.
Best Practices for Implementing Fines
- Due Process: Always provide written notice of the violation and a chance to be heard (in a closed session) before issuing a fine. Fines must be voted on in an open board meeting.
- Documentation: Maintain records of violations, notices, and board decisions to ensure transparency and consistency.
- Legal Review: When in doubt, seek advice from your association’s attorney to ensure your rules and enforcement procedures are legally sound.
Fines aren’t meant to be punitive—they’re meant to promote fairness and responsibility. For condo boards, applying fines consistently and with clear communication can reinforce community values while reducing conflict.
Need Help Managing Your Condo Association’s Finances or Violation Enforcement?
Haus Financial Services specializes in helping self-managed, small condo associations stay organized, compliant, and financially sound. From violation tracking to assessment billing and collections, our team is here to support your board with reliable back-office solutions. Contact Haus Financial Services today to learn how we can help your association operate more efficiently and effectively.