HausFS regularly handles document requests related to unit sales. We are often asked to provide copies of meeting minutes, which the purchaser has the right to request. Information that is contained in the meeting minutes could present a problem for a potential sale.
Board members should be diligent in taking meeting minutes and reviewing and approving them before they are made available for inspection. Discussion about any matters that are not voted on during the meeting should not be included in the minutes. This opens a potential jar of worms for prospective buyers who may misconstrue information or jump to conclusions without having the full picture. Only items of business that have been voted on and result in board action should be documented in the official minutes. Any other issues that are still under consideration should be kept out of the minutes. The board can make note of them elsewhere if they are matters that may eventually require a vote.