Email communication is quick, easy and cost-free. However, when it comes to communicating with your owners, it is not a legally acceptable form of relaying information without an owner's approval.
Notices of meetings, annual financial information, association budgets, and other legally required communication must still be delivered personally or via the US mail in order to be considered compliant. An exception is made only when an owner has agreed to receive communication electronically. That authorization should be provided in written form to the Board and kept in the association's files. This protects the Board against any legal claims of failure to provide the required notice.